Recruitment in Administration and Office Support

Administration is rarely noticeable when it’s working—but you notice it right away when it isn’t. We help you recruit the people who keep day-to-day operations running smoothly in the office.

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We specialize in administrative recruitment!

Administrative roles are often underestimated in the hiring process. Yet these are the people who determine whether the management team’s time is used effectively, whether the office runs smoothly, whether projects have their documentation in order, and whether clients receive timely responses. Having the wrong person in a key administrative role has an impact throughout the entire organization.

We therefore place just as much emphasis on judgment, integrity, and the ability to set priorities as we do on system proficiency and experience. That is what distinguishes someone who simply carries out tasks from someone who takes responsibility.

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Extensive network of administrative professionals throughout Sweden

Administrative positions often receive hundreds of applications—but rarely from the strongest candidates, who already have a job they enjoy. We take a proactive approach and contact the right people directly. You avoid the task of sifting through applications and instead receive a shortlist where every candidate is a good fit.

Our Administrative Recruitment Services

Understanding Your Needs: We identify what the role is actually supposed to entail, whom it is supposed to support, and how much autonomy it has. Administrative roles rarely look the same from one company to another.
Proactive Candidate Attraction: We contact candidates directly instead of waiting for applications, which allows us to reach even those who aren't actively looking for a job.
Thorough selection process: We assess a candidate’s ability to prioritize, provide service, and exercise discretion through real-life scenarios, and we seek references that shed light on how the candidate performs when multiple tasks are happening at once.
Project Management and Support: We manage the entire process, from the requirements profile to the signed contract.

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We take an outreach-based and proactive approach

Let us help you find the right administrative talent.

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”Talent Search understood our needs right away. They’re fast, personal, and attentive.”

Edith Lau

CEO of Meetric Accounting
”Throughout the process, we as a client have received professional and relevant support to help us make decisions. We’ve been able to focus on the right things and, in doing so, ensure high quality in our recruitment.”

Simon Johansson

Brookhaven Instruments

A selection of positions we are recruiting for in administration and office work:

Administrator

Customer Service Manager

Office Manager

Project Coordinator

Project Manager

Executive Assistant

Talent Search ensures fast and efficient recruitment

Using our proven process, we deliver candidates who have been identified, contacted, interviewed, and background-checked within approximately 2.5 weeks. Administrative vacancies are often filled quickly by colleagues who are already overloaded—and that solution rarely lasts over time.

We handle the entire process, from the job description to the hiring decision, and can provide an interim solution through our sister company, Interim Search, if needed.

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Frequently Asked Questions About Administrative Recruitment

What administrative positions are you hiring for?

We cover all aspects of office work—from Administrator and Project Coordinator to Office Manager, Executive Assistant and Customer Service Manager. We recruit for both individual key positions and entire administrative functions.
Why hire a recruitment partner for an administrative position?

Administrative job postings, in particular, attract a large number of applications, which makes the selection process cumbersome without actually strengthening the pool of candidates. We take a proactive approach and spend our time identifying the right people rather than weeding out the wrong ones. You’ll have fewer candidates to evaluate, but they’ll be better qualified.
How do you evaluate judgment and discretion?

We ask scenario-based questions about information the candidate has handled, how they acted when loyalties conflicted, and where the line is drawn regarding what information is shared. This is followed up during the reference check, which we always conduct ourselves.
How soon can we see the candidates?

We typically present an initial selection of candidates who have been screened, interviewed, and had their backgrounds checked within approximately 2.5 weeks of the job description being approved.