Recruit an Executive Assistant

An executive assistant makes management's time more valuable. We'll help you find an executive assistant with the judgment and integrity that the role requires.

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We specialize in recruiting executive assistants!

The role of CEO Assistant or Executive Assistant is far more about prioritization than about administration. The person in this role must filter what reaches the CEO, prepare decisions, compile board materials, and move seamlessly between the executive team, owners, and customers—often with access to the company’s most sensitive information.

That is why the fit with the individual and the corporate culture is at least as important as the candidate’s qualifications. We place great emphasis on the chemistry between the CEO and the assistant, as that is what determines whether their collaboration will endure over time.

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We reach experienced assistants who aren't actively looking for work

Skilled executive assistants tend to stay in their jobs for a long time and rarely look for new positions through job ads. We survey the market and contact them directly, giving you access to candidates with experience working closely with senior management at companies similar to yours.

Our Services for Recruiting an Executive Assistant

Understanding Your Needs: We meet with the CEO and go over the work process, the pace, and the scope of the assistant’s responsibilities. The job description is tailored to the person the role is intended to support.
Proactive Candidate Attraction: We identify and contact experienced assistants directly, discreetly, and without unnecessarily publicizing the position.
Thorough selection process: We assess judgment, integrity, and the ability to set priorities using real-life situations from the candidate’s daily life, not hypothetical questions.
Project Management and Support: We'll guide you through the process and support you in making a decision that is unusually dependent on the individual.

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We take an outreach-based and proactive approach

Let us help you find the right executive assistant.

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”Talent Search understood our needs right away. They’re fast, personal, and attentive.”

Edith Lau

CEO of Meetric Accounting
”Throughout the process, we as a client have received professional and relevant support to help us make decisions. We’ve been able to focus on the right things and, in doing so, ensure high quality in our recruitment.”

Simon Johansson

Brookhaven Instruments

Other positions we are recruiting for in administration and office work:

Administrator

Office Manager

Project Coordinator

Customer Service Manager

Recruitment in Administration

Talent Search ensures fast and efficient recruitment

Using our proven process, we deliver candidates who have been identified, contacted, interviewed, and background-checked within approximately 2.5 weeks. We also know that this particular role sometimes requires a little more time in the final stages—the match between the CEO and the assistant cannot be rushed.

We handle the entire process, from the job requirements to the hiring decision, and can keep the recruitment process confidential throughout if you need us to.

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Frequently Asked Questions About Hiring an Executive Assistant

What is the difference between a CEO assistant and an executive assistant?

In practice, these titles refer to the same role. “Executive Assistant” is more common in international settings and often indicates broader responsibilities toward the entire management team, while “CEO Assistant” is more often associated with a single individual. We always base our assessment on the substance of the role rather than the title.
Can you handle the recruitment process confidentially?

Yes. Executive-level recruitment is often conducted discreetly, and we can manage the entire process without revealing the company’s name until a late stage. This is a common approach for us.
How do you ensure that the candidate is a good fit for our CEO?

We take the time to understand the CEO’s approach, pace, and communication style before we begin the search. We then tailor our candidate selection to those factors and structure the final stage so that there is actually time to assess personal chemistry.
How soon can we see the candidates?

We typically present an initial selection of candidates who have been screened, interviewed, and had their backgrounds checked within approximately 2.5 weeks of the requirements profile being approved.